What if you could save an hour a day starting tomorrow? That’s 5 hours per week, or more than a half-day off. Imagine closing up shop at 11am every Friday without worrying about all the stuff that didn’t get done.
You can do that, when you put these 4 solutions in place, and you can do it right now.
Proper documentation. Do you find yourself reinventing the wheel every time you have to process a new customers order, write a blog post or upload a video to your blog? Take 5 minutes and document the steps, then next time you have to do it (or better yet, when you hand it off to a VA) you’ll be able to quickly work out what needs to happen. There will be fewer mistakes, and the work will get done faster.
Create a business organization chart. If you have multiple people on your team, this is critical. Rather than everyone coming to you for questions—or worse, asking the wrong person and getting the wrong answer—take the time to create an organization chart. Add it to your operations manual and make sure your team knows where it is and what it’s for. Now, rather than your zoom chat blowing up with questions all day long, you’ll have time for the more important tasks.
Use time blocking. Get out your calendar and start making appointments with yourself. Decide when you’ll check email and when you’ll work on client projects, then stick to the schedule. These self-imposed deadlines will not only force you to get the work done, but they’ll help keep you focused, so rather than wasting time on Facebook, you’ll be working on your business.
All of these systems can be set up in an afternoon—at least initially. But the time they save you when you use them consistently is phenomenal. An hour a day is just the beginning, but you have to take action. You have to put in the work first, before you can earn the rewards, but the benefits are sweet. In the end, you’ll wonder how you ever managed before you did these four things to improve your business.
In this months members challenge Stress-Less Systems there is lot more help and advice on when and how to outsource. Members can access the workbook and videos here: https://bizmums.biz/course/january-challenge-stress-less-systems/ if you haven’t joined as a member yet you can find out more here: www.BizMums.biz/join-bizmums